|The Convention Center|
Welcome to the AWA FAQ, general information about what's going on at Anime Weekend Atlanta.
If you want to discuss it, we have a message board on our web site.
The Anime Weekend Atlanta (AWA) Weapons Policy is a summary of items that are allowed at the convention. This policy covers the Convention Venues (The Renaissance Waverly Hotel, Cobb Galleria Centre, the Galleria Specialty Mall, and the adjoining parking lots and decks).
Security (Convention, Hotel, Convention Center, and local law enforcement) will be present at all times during the convention. At both venues, you will be under observation, even if you don't have a weapon or wearing a costume.
No live steel (real swords, daggers, knives, metal items with sharp edges)
No firing weapons, even if they were modified not to fire.
You are not allowed to carry or possess any real working weapons at AWA and the Convention Venues.
“Real Working Weapons” include, but are not limited to:
Firearms and ammunition of any and all sorts, rifles, shotguns, hand guns, BB guns,pellet guns, cap guns, air-soft weapons, paintball guns, blow guns, tazers, explosives, knives, swords (including katana and other martial arts style swords), daggers, sword canes, switchblades, bali-song(butterfly) knives, axes, hatchets, pole arms, staffs, clubs, wooden or metal bats and paddles, bows, arrows, martial arts weapons, brass knuckles, chains, whips, pepper spray, mace, and any projectile item, toy or real, whether or not such Real Working Weapon is loaded, broken, or then-currently in firing or useable condition.
All weapons brought to the convention are subject to inspection.
Weapons sold in the Dealers Room can only be purchased by mail order and are shown for display only.
PROP AND REPLICA WEAPONS
Prop and Replica Weapons are allowed at AWA.
Prop weapons are homemade or commercially rendered costume props that support the overall look of a costume or character.
Prop weapons made of wood, cardboard, cloth, or foam are allowed at AWA and are subject to inspection.
Specific weapons of a large size (7 feet and over in length) and weight (15 lbs. or more) will not be permitted.
Weapons that are too realistic must be peace bonded or removed from the convention.
PEACE BONDED WEAPONS
A Peace Bonded weapon is an item that has been inspected by AWA security and has been secured so that said item can be recognized as a non-lethal weapon by means of identification.
All weapons are subject to inspection for peace bonding and any item used for such purpose can not be removed by the attendee. Removal of peace bonding material constitutes a violation of the Weapons Policy and could result in expulsion from the convention.
WEAPON INSPECTIONS MUST BE PERMITTED IN ORDER TO CONTINUE ATTENDANCE AT CONVENTION
In order to protect their own safety and that of others, AWA attendees understand, agree
to, and consent that designated AWA representatives or security personnel throughout the convention have an absolute right to inspect costumes, weapons, and any other items, and that they will submit to such an inspection. Any attendee must submit their costumes, weapons, and other items to an immediate inspection upon request or must leave the convention. In the event a person declines to submit to an inspection and refuses to leave, they shall be immediately expelled from the convention and escorted off the premises.
Only AWA may determine whether any particular item covered by this policy is permitted or not permitted at AWA and such determination is solely, exclusively, and absolutely at the discretion of AWA. Persons who do not cooperate with the determinations of AWA concerning the application of this policy to any particular item may be immediately expelled from the convention. If it is later discovered that a person brought a working weapon to any current or prior year AWA, that person may be banned from attending future conventions.
PERSONS WHO CARRY OR OTHERWISE BRING PROP WEAPONS, REPLICAS, OR SIMILAR ITEMS DO SO AT THEIR OWN, SOLE, AND ABSOLUTE RISK, AND ASSUME ALL RISKS OF LIABILITY, HARM, DAMAGE, OR LOSS TO ANY PERSON OR PROPERTY INJURED OR OTHERWISE HARMED, INTENTIONALLY OR ACCIDENTLY, DIRECTLY OR INDIRECTLY BY SUCH ITEMS OR THE PERSON CARRYING THEM.
ANIME WEEKEND ATLANTA, INC. IS AND SHALL NOT BE LIABLE FOR ANY INJURY, HARM, DAMAGE, OR OTHER RISK OR LIABILITY ASSOCIATED WITH ANY PERSON’S USE OF ANY WEAPON, REPLICA, OR PROP, WHETHER PERMITTED OR BANNED HEREUNDER, AT AWA.
IN NO EVENT SHALL AWA, AWA INC.AND ITS AFFILIATES AND SUBSIDIARIES, OR THE RENAISSANCE WAVERLY HOTEL AND THE COBB GALLERIA CENTRE HAVE ANY LIABILITY FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL OR EXEMPLARY DAMAGES HEREUNDER, EVEN IF INFORMED OF THE POSSIBILITY OF SAME.
Why do you ask people to register and pick up badges on Thursday if the con doesn't start until Friday?
AWA gets a lot of people during the weekend, with the majority of them being at the convention on Saturday. While we are busy preparing for the convention on Thursday, we encourage those who waited until the last minute, missed out on pre-registration, or just discovered us to come by to pre register. We don't have as many people waiting for their badges on Thursday and you'll have your stuff ready before most people the next day. Please note that if you are registering as a walk-in (you did not pre-register) and request a single day membership (admission), it is only for the day that you are present. In other words, you can not purchase a one day membership for Saturday if you are at the convention on Friday. Single day memberships will not be available on Thursday evening.
When is the best time to avoid the long lines?
The best time to avoid the long lines for registering for AWA is Thursday evening between 6pm-10pm and afternoons Friday through Sunday.
We get a lot of people in the mornings, so it is best to avoid Friday and Saturday mornings.
Why is your weapons policy difficult to understand?
The weapons policy is designed so that we do not have to compile a list of every item made that can or cannot be considered a weapon for every major anime character that has a weapon. It was developed with cosplayers in mind, since they will be appearing in costume.
Simply put, if you're going to appear as an anime character with a weapon, you can have that weapon with you (exceptions are real guns and weapons not associated with the character you are appearing in costume, such as Hello Kitty with a katana.).
This whole policy still seems tough to follow.
Persistent, aren't you? First of all, AWA is a Japanese animation convention. It is not a show place for weapons. The policy is to allow you to have in the convention area. Second, we have spent months explaining the policy to the hotel and convention center, and to see if it interferes with their policies.
Compared to most shows, we have a very lenient weapons policy. Some hotels would not even allow fake weapons in their area.
Will there be a map of the events?
Event maps will be in the AWA Program Book and at Registration.
Is there adequate parking available at the hotel and the convention center?
Parking will be available in various areas around the hotel and convention center. The hotel does not have parking decks, but there are decks at the Cobb Galleria Centre and Specialty Mall, and during the weekend, the Galleria office buildings. Parking spaces are free, so you don't have to park at nearby Akers Mill Square Shopping Center or Cumberland Mall (You'll get towed at both places if you do!). There are over 2000 parking spaces at the Atlanta Galleria area.
How long will the convention last?
AWA is scheduled from 12:00 PM Friday, to 5:00 PM Sunday. There will be some events running 24 hours. Most events, such as panels, will be operating between 10:00AM and 7:00PM. AWA is a 24 hour event, so the entire convention does not shut down entirely on evenings.
Are there places to eat outside the hotel?
Aside from the hotel restaurants, there are places to eat at the Cobb Galleria Specialty Mall, Akers Mill Square Shopping Center, and Cumberland Mall. A series of restaurants are located on Cobb Parkway (US 41), some operating 24 hours, and are moderately priced.
The AWA information booth will have a list of restaurants in the area (and directions to those restaurants).
You have mentioned that AWA is a family friendly convention. What does that mean?
AWA is a Japanese animation convention, so we not only showcase those shows that appear on television, but also those that appear on DVD and a few that have never before appeared in the United States.
Some animated and comic book (manga) titles may not be appropriate for young children and some retailers in the dealers room will be selling items aimed at older children and adults, so we ask for parental supervision while visiting our con. Our convention is not aimed for very young children. We have a special section for parents available on our website for more detail on young children and AWA. If you have any concerns regarding our convention, please feel free to talk with an AWA Administrator, Director, or Staffer.
Where is the Hotel located?
The Renaissance Atlanta Waverly Hotel is located on Cobb Parkway (US 41) and Interstate 285, Northwest of downtown Atlanta in the Atlanta Galleria Office Park. If you're not sure where it's located, here's a map.
How can I get to the hotel from the airport?
The Renaissance Waverly Hotel is about 17 miles from Hartsfield-Jackson Atlanta International Airport.
The hotel does not provide direct shuttle service to and from the airport.
Shuttle provide are listed on the airport's web site, www.atlanta-airport.com.
Where can I get information about the hotel?
Information about the hotel is available on our web site in the Hotel Information section. For more detailed information, go to the Renaissance Waverly Hotel's web site at
Can I use public transportation to get to the hotel?
Cobb Community Transit (CCT) is the only public transportation service that has routes near the hotel and convention center. If you live in the Atlanta area, you can transfer to CCT from MARTA (Metropolitan Atlanta Rapid Transit Authority) at the Arts Center Transit station. Look for CCT Route 10 and take that to the Cumberland Transit Center, located behind Cumberland Mall. From there you can either walk through the mall and take the overhead walkway to the Cobb Galleria Centre, or you can take CCT Route 50, where there is a stop on Akers Mill Road near the shopping center. CCT does not operate on Sundays. MARTA also has a bus, Route 12, that departs from Midtown Transit Station to the Cumberland Transit Center. This route operates weekdays and Sunday. Directions to the hotel and convention center on our web site are here.
When is the best time to get to the hotel?
The best time to get to the hotel is the late morning and late afternoon. The hotel is located in one of the most congested areas of Atlanta, so you don't want to get caught in traffic either on I-285,US 41 (Cobb Parkway), and I-75 from downtown Atlanta.
If the Renaissance Waverly Hotel is booked, are there other hotels nearby where I can reserve a room?
By special arragement, we have a list of hotels within one mile of the Renaissance Waverly Hotel that you can stay.
For the current list and prices of the overflow hotels, go to our Overflow Hotels section. No AWA events will be held at our overflow hotels.
Can I smoke in the hotel?
No. The Renaissance Waverly Hotel is a non-smoking facility.
What events are being held at the hotel?
AWA events at the Renaissance Waverly Hotel includes Main Events, Video Rooms , Video Gaming, Manga Library, and the Video Audio Track.
Where is the Cobb Galleria Centre in relation to the Renaissance Waverly hotel?
The Cobb Galleria Centre and the Renaissance Waverly Hotel are in the same complex connected by a walkway from the Centre or the Specialty Mall.
What events are held in the convention center?
AWA events at the Cobb Galleria Centre includes the Dealers Room, Artist Alley, and the Art Show in the Exhibition Halls, The AWA Ball on Friday Evening at the Williams Ballroom, the Bebop Lounge, Saturday Evening in The Gallery across from Jocks and Jills restaurant in the Specailty Mall, and Panels, Workshop, Cosplay Gallery, and Cosplay Panels located in the convention center meeting rooms near the hotel.
Will there be dealers selling weapons in the Dealers Room?
Yes. Dealers will have weapons on display, but they can only be purchased by mail order.
What's a membership? Is it the same as admission?
An AWA Membership is admission to the convention.
What types of memberships do you have and how do I pay for them?
We have two types of mail-in and online pre-registered memberships:
Single memberships for 1-6 people and Group Memberships for organizations and families of 6 or more people.
Mail in forms for single memberships are available on our web site as an Adobe Acrobat .PDF file. You can download, fill out the form, and mail it with the payment.
If you don't have Adobe Reader, get it at their web site, www.adobe.com.
Mail In Forms can be purchased with check or money order.
Online Single and Group Memberships can be purchased with a credit / debit card or PayPal. You can not only purchase memberships, but also T-Shirts and tickets to the AWA Ball. You will get an email notification of your purchase that you bring to the convention to get your badge.
Online memberships are managed by RegOnline.
Go to the Online Registration section for more information on memberships, including forms.
Will I be able to purchase a membership after the due date?
You will not be able to pre-register for AWA Mail-in Single Memberships after July 31, 2013.
The final day to register for online memberships is September 3, 2013.
Why is the online membership due date different from the mail-in date?
Mail-in Memberships require us to send Confirmation Letters to single members.
By the due date ,we are deluged with last minute memberships.
With an online membership, you will get an email confirmation that you can print out and bring to the convention.
What happens if I send my membership by mail after the price goes up?
We will honor your check or money order provided that it is postmarked before the due date. Don't wait until the last minute to send it in.
I live outside the United States and want to attend AWA. How can I pay for membership?
For those living outside the United States, we ask that you use the online membership for your purchases.
I ordered my membership via mail, but I haven't received anything. What happened?
On average, it takes less than a few days to process your membership and send the Confirmation Letter.
Please make sure you send it to the correct address on our pre-registration form and on our web site. Our mailing address is:
Anime Weekend Atlanta
PO Box 13544
Atlanta, GA 30324-0544
AWA is not responsible for lost or misdirected mail.
Why do you need names for everyone pre-registering AWA when I order 2 or more memberships?
As with any large show, we maintain a list of everyone who has pre-registered.
From this, we make name badges. To make sure everyone gets a badge, we must make
sure that names for everybody are included with your pre registration forms, especially for groups.
What's a Confirmation Letter?
A Confirmation Letter is a postcard notification that you have purchased a membership to AWA. Confirmation Letters are sent once we receive your pre-registration form by mail.
You must bring the letter with you to the convention to get your badge.
If you lose your Confirmation Letter, it will not be replaced. A photo ID will be required to get your badge at the convention.
If you registered online, you will not receive a Confirmation Letter in the mail. Your email noitification is used as confirmation of your membership.
Print your email confirmation and bring it with you to the convention to pick up your badge. You can retrieve your email confirmation at any time by going to either the online Single or Group Membership web sites and entering the email address you used to register.
Are there different rates for children on the pre-registered forms?
No. We offer a discount for children on our walk-in membership rate.
I purchased an AWA membership and won't be able to attend. What can I do?
If you have purchased an AWA membership and you will not be able to attend, here are your options:
1. Transfer your membership to next year's AWA. You will get a new Confirmation Letter for that year's AWA.
2. Transfer the membership to another person. We will need to know who it will be given to so that we can update our database and that the other person will get his badge.
It is required that you contact us if you are not able to attend. Previous AWA memberships DO NOT automatically transfer to next year if you do attend.
Please note that pre-registered AWA Memberships are not refundable.
What kind events do you have?
We have a variety of events at AWA. You can go here to check up on the latest events.
Where can get forms to enter some of your events?
Forms for some of the larger events such as the Costume Contest and the Anime Music Video Events will be available in the Events section on our web site.
Do some of your events happen after 12 midnight?
Yes. Some are of an adult nature, and minors will be carded.
Do any of your events require an extra fee to attend?
Yes. Some events, such as the AWA Ball, require a ticket purchase along with membership to AWA.
Why do you not post a schedule of all your events before the convention?
Scheduling events for a convention is a long hard task that involves changing the events to be placed in certain rooms. The schedule changes so many times, that by the time we post one schedule, it will be revised before the show starts. Because of this, we limit what events will be posted so that you will not be disappointed if we changed an event you had been planning on attending. We cannot guarantee that all events will be available during the con.
What's this about conduct?
Conduct is one of the many factors that keeps AWA a show people want to attend year after year. As a whole, AWA attendees are polite and courteous, and this makes it easy for us to hold our convention in the hotels in the Atlanta area, since no hotel will accept a convention with a past history of property damages. The current AWA site is in one of the finest hotels in the country, and we want to make sure that we can stay there for future events.
How can I get into trouble at AWA?
There are plenty of ways you can, but the most serious one is this (and we're putting this in big print) :
ANYONE CAUGHT DAMAGING HOTEL OR CONVENTION CENTER PROPERTY WILL BE REMOVED FROM THE PREMISES!
You will not get a refund for your membership, and you may not attend future AWA events.
If you are staying at the hotel and damage property, the hotel may ask you to leave and can remove you from your room.
The hotel and convention center will be patrolled by convention security, hotel security, and local law enforcement.
We're serious, folks! We've spent a lot of money to make sure our show is an exciting experience for everyone, and having things like this happen is no fun for anybody. Please look over our polices. If you have any questions, please ask.
What's this about privacy?
Your privacy is of the highest concern at AWA. We do not sell any data in regards to pre registered and walk-in memberships. We do collect this for our records and our records only.
If you are purchasing an AWA Membership via RegOnline, you will receive an email notification of your transaction that contains your name, Membership ID Number, and email address. The notification does NOT contain your credit card number.
On occasion, we will email you if there is a problem regarding your membership.
Why all the emphasis of security at the con?
With thousands of people going to different rooms in two facilities, there will always be a potential for things to happen, such as shoplifting. We are required to have security present at all times during the convention, including local law enforcement (the police). We want AWA to be the safest place you can be in when we have the convention.
Is it safe for my young child to be at AWA?
Yes. While we do average over 2000 people per convention day, we ask that parents should accompany young children at AWA.
The majority of our events happen during the day, while there are some in the late evening that are not suitable for young children.
The average AWA attendee is between 16-21 years old.
Why is AWA held in the Fall?
AWA has been held during the months of September, October, and November over the past few years. Having it in the summer months puts us in competition with other larger and well known conventions (Hey, we like to go to conventions, too), and we have to compete with the other non-anime conventions in Atlanta. It is one of the top convention cities in the country.
Why don't you get (insert name of guest here) for AWA?
Arranging for guests to come to AWA is a process that involves many factors, including prior commitments involving career or family on the part of the guest.
If you have any suggestions for guests, please feel free to tell us about it on our Message Board.
AWA is incorporated? That means it's a business and is making money for somebody, right?
AWA is incorporated for the sole purpose of Covering Our A**es. In other words, the corporation has liability, not the individuals behind the corporation.
The money AWA makes every year goes right back into next year's convention.
How much do you get paid?
AWA is an all voluenteer effort. We do this for the fun of it. (Really!)
What's the deal with the logo? Why is it black and white?
The AWA logo is black and white to serve as a reminder that before there were current shows in color, there were some that were produced in black and white. We honor those shows by incorporating those colors in our logo. The logo, along with the name Anime Weekend Atlanta, are registered trademarks.
When and where will AWA be held this year?
Anime Weekend Atlanta ( AWA )
Date: September 27-29 2013.
Where: Renaissance Waverly Hotel, Sheraton Suites Galleria, and Cobb Galleria Centre, Atlanta, Georgia.