Anime Weekend Atlanta®
September 24th-27th, 2015 | Atlanta, Georgia
Renaissance Atlanta Waverly Hotel + Cobb Galleria Centre
+ Sheraton Suites Galleria
Frequently Asked Volunteer ?'s

Additional Crew & Walk-In Volunteer Questions:

Q: What if I turn 18 before the convention, do I still need to fill out a Consent for Minors? 

A: No. If you turn 18 anytime before the convention starts then you will not be required to fill out a Consent for Minors. This is why the waiver isn't due till the day before the convention. Only people who are between the ages of 16 - 17 during the time of the convention will need to fill that form out.

Q: Can I work in two different departments?

A: As much as it's nice that our crew want to help as much as possible. We encourage crew members to work in just one department. Every department needs as much help as possible and there is always something to be done, so always ask your assigned department first. If there isn't anything to be done then just enjoy the convention till your next shift, or you may go to the Panda Support department to see if there is any need elsewhere.

Q: Can I cosplay while on duty? 

A: Each department has different views on this, so make sure to ask your assigned Department on what their stance is on cosplaying.

Q: When will I know which department I will be working in?

A: Once your Form has been processed and reviewed you will recieve an Acceptance/Confirmation Email. This email is based off of meeting individual requirements and available slots within certain departments. Departments that require an in-person interview will need to have their interview done first before placement can be made. If you attend Crew Department Fair to do your interview, then placement will be done that day. If you do not meet the interview requirement then placement will be at the discretion of the Crew Directors. 

Q: How do I know which departments need Crew?

A: Although, all the departments need crew, there are some that need it a little bit more to make the convention run smoothly. Before choosing your department choices, we humbly ask that you look to make sure you fit the requirements for the departments you are inquiring about to work. As departments have cut offs or fill up we will remove it from the online form or they are not available at the Crew Fair for interview.

Q: Do I need to submit a resume?

A: No. You just need to fill out the forms provided on the website or Crew meetings.

Q: Are Crew allowed free admission to the AWA Ball?

A: No. We do on the other hand offer a discount price to Crew for the AWA Ball. Please refer to the Benefits & Incentives for more information.

Q: What if I don't know what department to work for?

A: If you don't know what department you wish to work for, why not try doing them all? The Panda Support department does a variety of duties, helping out most of the departments that need an extra hand. This will give you a chance to experience different departments or learn about all that is involved to help make a better decision. You can also email the Crew Directors at crew(at) to help you figure out department options.

Q: What if I don't turn in a form by the cut off date and I want to volunteer on the Crew? Can I still join?

A: There are several cut off dates for signing up for Crew. Please refer to Crew Dates for specific details and as well as Benefits & Incentives for further explaination. 

Q: What if I have a pre-registered membership for the current convention, but want to be on Crew?

A: All memberships are non-refundable. You can either be a walk-in Volunteer or you can have it transferred to another person. 

Q: How do I cancel from being part of Crew without being penalized or decide to not to join this year after signing up?

A: If you decided to cancel we ask that you do so no later than 72 hours (3 days) before the convention. You can do this by sending an email to with the subject line "Cancellation". Those who fail to notify us will be subject to penalties as detailed in Benefits & Incentives.

Walk-In Volunteer Questions:

Q: Can Walk-in Volunteers work wherever they want?

A: No. Placement for walk-in volunteers is immediately in the Panda Support department, no placement exceptions unless approved by a Department's Head Director in person. Jobs are first come, first served as they arise during the convention.

Q: How many people will be allowed to Walk-in Volunteer? 

A: A few. We will take in a limited amount, since we have limited locations that we can use Walk-in volunteers.

Q: Is there a minimum age you must be in order to volunteer?

A: Yes. All walk-in volunteers need to be eighteen (18) or older at the time of entry. We are not taking any one under the age of 18 for legal liability reasons. Exceptions will be made for minors who's parent/guardian is volunteering along with them.

Q: Do Walk-in Volunteers get free admission/discounts to the AWA Ball or other events?

A: No. Walk-in volunteers DO NOT get the Crew Benefits & Incentives. All extras such as convention shirts, ball tickets, or workshop/event fees are at your own expense and are NOT included with being a Volunteer.